Automatic increments are due to be paid for Support and technical staff from 1 August. Please read the following to ensure that the correct rate of pay is taken forward.
How the process works
The day before the increment is due, a new salary record is created automatically. This salary change does not need to be authorised - it will take effect the next day unless it is overridden. After the increment has been applied the system will set the next increment due date for one year’s time unless the bar point has been reached. For the 1 August process, the new row in the appointment record will become visible to users on 31 July.
1. Undertake a data checking exercise of all records to ensure that the increment date is populated where required.
The ‘Increment Due Date’ report will help you to identify any staff with no increment due date, records where the ‘increment on hold’ flag has been ticked which will prevent the increment from happening, or those without a future increment date. You will need to check if any of these records are incorrect and amend/update them if required. See How-To Guide: Change the increment due date.
Note that in order for an employee to be eligible for an increment on 1 August 2021 they must have been in their current role since at least 1 May 2021.
2. Ensure the correct salary is approved prior to the increment date.
The system will add one increment (where applicable) to the current approved salary on the day the job runs. It is essential therefore, that you ensure that employees due an increment on 1 August have the correct salary approved as at 23:59 on 30 July. You should also ensure that any future dated salary lines with an effective date after 1 August 2021 have been set at the scale point the employee would be on following the automatic increment. You can use the ‘Staff in Post’ report to check current salary data, and the ‘Monthly Personnel Changes’ report to check for any future dated salary changes, and to check the approval status for salary requests.
If you have any questions about this, please contact the HR Systems Support team.