The ‘Academic Title’ UDF is available to report on in PERDEP22_Academic Title.
The Scenario Factsheet: Set up and manage academic titles contains a matrix in the Appendix which indicates who is responsible for updating academic title information and in which circumstances.
Responsibility lies with the Divisional HR Team for those appointed to a Statutory Professorship or with the HRIS Data Services for Titular Professors awarded via the Recognition of Distinction process. Titular Professors awarded via the Senior Appointments Panel are entered by departments and divisions.
Even if the team responsible for data entry given in the matrix is not the ‘Departmental or Divisional PeopleXD (CoreHR) administrator’ the department or division should instruct and follow up with the relevant team if academic title information is missing or incorrect.
We advise that you:
- run the PERDEP22_Academic Title report to identify missing/incorrect information
- familiarise yourself with the titles, their conferral process and the team responsible for data entry
- add/correct the information where you have responsibility to add or update the Academic Title UDF
- instruct and follow-up with the HRIS Data Services where amendments are to be made by this team
As the titles of Statutory Professor and Titular Professor in the ‘Academic title’ UDF are used in central reporting to place employees into the Academic Professor group for Athena Swan, it is important to check that all academic titles are recorded correctly in accordance with the scenario factsheet. This will enable accurate reporting in Athena Swan applications. Correct recording of the ‘Titular Professor’ title also assists in the annual HESA staff returns. Therefore it is important that you review your data regularly and check that no titles are missing.