Overview

The aim of the CoreHR Upgrade project is to:

  • Upgrade the University's HRIS to the latest version available
  • Move to CoreHR's supplier-hosted service
  • Improve the user experience
  • Implement a new reporting tool to replace Oracle Discoverer
  • Go paperless with payslips

Implementation timeline

We are delivering the project in phases, as follows:

Phase 1 (May 2019) This delivered the supplier-hosted service and changes to the Staff Request functionality on the upgraded version 26.

Phase 2.1 (February 2020) The Recruitment functionality was migrated from the Back Office to the Portal, on version 26. Online CoreHR training was also rolled out for Recruitment, replacing classroom-based training.

Move to online-only payslips (June 2020) Effective from June payday, paper payslips and P60s are now paperless for the majority of University employees.

Phase 2.2 (Autumn 2020) This will deliver the upgrade to version 28 and migrate the Personnel module from the Back Office to the Portal. A new reporting tool will also be introduced.

For the latest news, please refer to our 'Communications' page. If you have any questions, please email the project team at CoreHRupgrade@admin.ox.ac.uk.

Impacts and benefits

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Following the switchover from v20 to v26, the look of the system remained largely unchanged with the exception of Staff Requests, which now has a different look and feel, with a new workflow for approvers.

Benefits of the move to a supplier-hosted service include:

  • Adoption of future upgrades on a faster and more frequent cycle
  • Improved system infrastructure
  • Increased data security
  • Access to enhanced system support from the supplier

The scope and outcomes of this phase are expected to be as follows:

  • Migrate CoreRecruitment module into the Portal (in v26) (complete).
  • Migrate CorePersonnel module into the Portal (in v28). The Portal offers users a more modern, browser-based interface/navigation.
  • Upgrade to version 28 and aim to implement improvements to certain areas of functionality to better support existing business processes.
  • Revise system training and support materials to become more flexible and responsive (in progress).
  • Implement a new HRIS reporting tool to replace Oracle Discoverer, to remove the risk associated with using unsupported software.
  • Go paperless with payslips for the majority of employees on CMS University contracts of employment. This will have a positive environmental impact, bring cost savings and reduce the data risks associated with paper payslips.

The University's current HRIS reporting tool, Oracle BI Discoverer, is being phased out by the supplier and must be replaced. To reflect the significance of this change, and to ensure that key stakeholders are closely involved in decision-making about the new tool, it is being delivered as a separate project.