The aim of the CoreHR Upgrade project is to:

  • Upgrade the University's HRIS to the latest version available
  • Move to CoreHR's supplier-hosted service
  • Improve the user experience
  • Implement a new reporting tool to replace Oracle Discoverer
  • Go paperless with payslips

Implementation timeline

We are delivering the project in phases, as follows:

Phase 1 (May 2019) This delivered the supplier-hosted service and changes to the Staff Request functionality on the upgraded version 26.

Phase 2.1 (February 2020) The Recruitment functionality was migrated from the Back Office to the Portal, on version 26. Online CoreHR training was also rolled out for Recruitment, replacing classroom-based training.

Move to online-only payslips (June 2020) Effective from June payday, paper payslips and P60s became paperless for the majority of University employees.

New HR Reporting tool (July 2020) HR Reporting was launched on 22 July 2020, replacing Oracle Discoverer.

Phase 2.2 (October 2020) This will deliver the upgrade to version 28 and migrate Personnel from the Back Office to the Portal, where it will be known as 'People Management'.

For the latest news, please refer to our 'Communications' page. If you have any questions, please email the project team at CoreHRupgrade@admin.ox.ac.uk.

Impacts and benefits

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Following the switchover from v20 to v26, the look of the system remained largely unchanged with the exception of Staff Requests, which now has a different look and feel, with a new workflow for approvers.

Benefits of the move to a supplier-hosted service include:

  • Adoption of future upgrades on a faster and more frequent cycle
  • Improved system infrastructure
  • Increased data security
  • Access to enhanced system support from the supplier

The scope and outcomes of this phase are expected to be as follows:

  • Migrate Recruitment into the Portal (in v26) (complete).
  • Migrate Personnel into the Portal (in v28). The Portal offers users a more modern, browser-based interface/navigation.
  • Upgrade to version 28.
  • Revise system training and support materials to become more flexible and responsive (in progress).
  • Implement a new HRIS reporting tool to replace Oracle Discoverer, to remove the risk associated with using unsupported software (complete).
  • Go paperless with payslips for the majority of employees. This will have a positive environmental impact, bring cost savings and reduce the data risks associated with paper payslips (complete).

Due to the University's HRIS reporting tool, Oracle BI Discoverer being phased out by the supplier, it had to be replaced. This was delivered as a separate project, and the new tool was launched in July 2020.