Request system access

Follow the steps below to gain access to the University's HR systems (PeopleXD and/or HR Reporting)

To avoid delays, please follow the steps in the order listed. 

For assistance, contact us at hris.training@admin.ox.ac.uk.

 

Step

 Action

1

Identify which system roles you need and the relevant training required.
Visit: What access and training do I need?
2

Complete the HR Systems User Access Form and check that the information provided is accurate. The completed form must be submitted by your HR Systems Guardian (to hr.systems@admin.ox.ac.uk).

NB For system access to be granted, you must have a personnel record in People Management. To avoid delays, please check this has been actioned.
3 Complete the University Information Security and Data Privacy Awareness course and Individual User Agreement.
4

Recruitment and Personnel Administrators only: Read-only system access is granted. If this is all you need, please refer to the recommended training for read-only users before accessing the system. 

If you need to make changes in Recruitment and/or People Management, proceed to Step 5.
5 Complete your HR Systems training.
6 Recruitment and Personnel Administrators only: System access is upgraded. You can now make changes in the system. 
7

Recruitment and Personnel Administrators only: You will be invited to attend a workshop once you have been using the system for approximately two months, to consolidate your learning and retain ‘update’ access.