Athena SWAN data provision

Staff in post on 31 July departmental overview

This dataset provides an overview of employees within a department/faculty at 31 July each year. Employees are divided into three groups based on their staff classifications in Core and other details in the Core appointment records such as grade and professorial title.

  • Academic (grade 6+, staff class AC, AR, AP; all titular professors)

  • Research (grade 6+, staff class AR or AP; not titular professors)

  • Professional and support (all grades, all other staff classifications not AC, AR, AP)

Staff in post on 31 July detailed tables

Staff are classified into role groupings variously by a combination of staff classification, grade, professorial title, job title and a combination of these.

 Dimensions included are:

  • sex
  • roles
  • contract type (permanent/open-ended, fixed term, self financing)
  • working pattern (full-time, part-time, variable hours)

Maternity return rates

Maternity return rates are calculated based on appointment change reasons in Core and divided by contract type:

  • Action Code = ML (maternity leave)
  • Reason Code = MLS (maternity leave start)
  • Reason Code = MLR (maternity leave return)

And the records are divided into the same three groups as staff in post

  • Academic (grade 6+, staff class AC, AR, AP plus professorial title info)
  • Research (grade 6+, staff class AC, AR, AP plus professorial title info)
  • Professional and support (all grades, all other staff classifications other than AC, AR, AP)

Maternity longevity (retention)

Calculations are applied to work out if an individual was continuously employed at the University 6, 12, and 18 months after returning from maternity leave.

Paternity leave uptake

New in 2017. Dashboard shows the uptake of Ordinary Paternity Leave for the past fice years as recorded in Core Personnel.

Leavers 1 August - 31 July

Leavers in the period are divided into the same three groups as staff in post and maternity

  • Academic (grade 6+, staff class AC, AR, AP plus professorial title info)
  • Research (grade 6+, staff class AC, AR, AP plus professorial title info)
  • Professional and support (all grades, all other staff classifications other than AC, AR, AP)

Turnover calculations are provided and the data are broken down by working pattern and roles.

An overview of leaving reasons are also provided based on the leaving reasons selected in Core Personnel.

Recognition of Distinction

A summary of the outcome of the Recognition of Distinction awards are given by year, sex and outcome (successful/unsuccessful)

Data included

Note:

From September 2017 a new Tableau dashboard is available that shows recruitment activity for the 2016-17 reporting year

 

Tableau dashboards provided

  • Welcome landing page with details and data filter options.
  • Overview tables showing headline figures for the number of vacancies by recruitment type, an applications-per-vacancy figure by recruitment type, and an overview count and percentage of applicant sex across the mandatory applicant status steps (applied, shortlisted, offer made, offer accepted).
  • Recruitment type tables showing counts and percentages of applicants broken across recruitment type (academic, research, professional, and support) and by mandatory applicant status steps (applied, shortlisted, offer made, offer accepted). Note this shows just successful recruitments where an appointment was made to provide a fair comparison of sex by groups.
  • Grade (Pay Scale) tables showing counts and percentages of applicants by advertised grade and by mandatory applicant status steps (applied, shortlisted, offer made, offer accepted). Note this shows only successful recruitments where an appointment was made to provide a fair comparison of sex by groups.
  • Two dashboards showing Vacancy details as counts and percentages. Note this shows only successful recruitments where an appointment was made to provide a fair comparison of sex by groups.
  • Data export – view one provides a count of applicants across mandatory applicant status steps for each vacancy. This tab contains up to three rows per vacancy (for the potentially three levels of applicant sex: female, male, unknown). The data shows vacancies with an appointment made, and those with no appointment made.
  • Data export – view two provides all application details across the mandatory applicant status steps for each vacancy. This tab contains a row for every application made to each vacancy. The data shows vacancies with an appointment made, and those with no appointment made.