NHS contract details and clinical specialties

The data for the NHS UDF is captured on the New Starter Data Collection form which is can be generated via PeopleXD or downloaded downloaded here.

• Generally this requirement applies to appointments held in or funded by the Medical Sciences Departments,(there are some in MPLS) where:
  • PeopleXD ‘Staff Sub Category’ is either: AC – Academic (teaching and research), AP – Research Staff, AR – Research Fellow , AT – Teaching Support. See Staff Classification Guide

Note that although some non-medical clinical staff require an NHS UDF, most nurses, midwives, physios and some clinical psychologists do not have a PeopleXD Sub Category of AC, AP, AR or AT. For these contracts the NHS UDF is not required.

How-To Guide - Add and manage UDF's (Scenario - New Starter UDF's)

HESA NHS Clinical Details Appointment Matrix

Healthcare specialty to clinical sub-specialty mapping

When NHS Contract Details is coded as “2 Separate HEI & NHS contracts” then the FTE of the appointment must be less than 1.

Some individuals have separate paid contracts with both the University of Oxford and an NHS employer (often called A+B contracts). These contracts should be coded “2 Separate higher education provider and NHS contracts”. Therefore, they are part-time contracts with the University.

• The two separate contracts together constitute employment in a single job agreed by two employers
• Individuals coded as “2 Separate HEI & NHS contracts” in PeopleXD therefore cannot be full-time with an FTE of 1 in PeopleXD