NHS contract details and clinical specialties

NHS contract and clinical specialties guide - revised 2023

How-To Guide - Add and manage UDF's (Scenario - New Starter UDF's)

HESA NHS Clinical Details Appointment Matrix

Healthcare specialty to clinical sub-specialty mapping

The data for the NHS UDF is captured on the Onboarding online form which can be generated via PeopleXD or downloaded here.

This requirement applies to appointments in the Medical Sciences Division with fixed hours working patterns where the department code maps to one of the following HEFCE cost centres (see PACS organisation structure):

101 Clinical medicine;

104 Psychology & Behavioural Sciences;

106 Anatomy & physiology;

107 Pharmacy & Pharmacology;

112 Biosciences;

127 Anthropology & development studies;

131 Social work & social policy

and where PeopleXD ‘Sub Category’ is either: AC – Academic (teaching and research), AP – Research Staff, AR – Research Fellow, AT – Teaching Support. See Staff Classification Guide.

Note that although some non-medical clinical staff require an NHS UDF, most nurses, midwives, physios and some clinical psychologists do not have a PeopleXD Sub Category of AC, AP, AR or AT. For these contracts the NHS UDF is not required.

When NHS Contract Details is coded as “2 Separate HEI & NHS contracts” then the FTE of the appointment must be less than 1.

Some individuals have separate paid contracts with both the University of Oxford and an NHS employer (often called A+B contracts). These contracts should be coded “2 Separate higher education provider and NHS contracts”. Therefore, they are part-time contracts with the University.

• The two separate contracts together constitute employment in a single job agreed by two employers
• Individuals coded as “2 Separate HEI & NHS contracts” in PeopleXD therefore cannot be full-time with an FTE of 1 in PeopleXD