Where to go for help

Get help with PeopleXD and HR Reporting

Our small team provides training and support to nearly 600 system users. To best support our growing user community, we have created a comprehensive range of resources, to enable you to ‘self-help’.

Please access the resources in the order listed below

Our step-by step guidance materials are designed to help you complete system tasks. Please always refer to these resources first, as they will most likely answer your query.

To find what you need:

  1. go to User Support and Guides; 
  2. navigate to the relevant section; and
  3. identify the ‘I need to…’ statement that fits your scenario. In the 'drop-down', you will find links to all relevant guidance, policy and other useful documentation.

Still can't find the guide you're looking for? Visit our A-Z for PeopleXD guidance

Don’t forget that you can also return to the eLearners at any time, to refresh your knowledge.

 

Whatfix, a self-help tool, is now available 

Whatfix provides real-time system guidance within PeopleXD, and is now available for Staff Requests. Users can view hints and tips to help with completing particular screens and fields. Find out more here.

 

If you still need help, check whether your query has been answered on our FAQs and further help page. We also publish a list of known System Issues, which we are working with our supplier to resolve. 

We encourage you to check these pages regularly, to stay up-to-date with the latest system tips, issues and fixes.

 

If the resources listed above don't answer your query, use the table below to direct your request to the appropriate team:

 

I need assistance with... Team Contact
  • University job adverts
     Email your HR Business Partner
  • Using PeopleXD or HR Reporting
  • Updates to HR Systems webpages/guidance
 HR Systems

  https://hrsystems.web.ox.ac.uk

  hr.systems@admin.ox.ac.uk 
  • Technical support beyond PeopleXD and HR Reporting, including CONNECT account queries
 IT Helpdesk  https://www.it.ox.ac.uk/find-help-and-support
  • Payment of University salaries and wages
 Payroll

 https://finance.admin.ox.ac.uk/payroll

  Contact your Payroll Officer. If you do not know who this is, email payroll@admin.ox.ac.uk.
  • University HR policy and practice
     
 Policy

 https://hr.admin.ox.ac.uk/

  hr-support@admin.ox.ac.uk 
  • Staff requests, reward policies and procedures for non-academic grades
  • 'Introduction to HERA and job descriptions' training
 Reward

  https://hr.web.ox.ac.uk/reward (for training details, visit https://hr.web.ox.ac.uk/introduction-to-hera)

  reward@admin.ox.ac.uk 
  • Staff requests for academic grades, ie grades with a prefix of 'A' and Associate Professors (eg 30S, 36S, 39Q)
 HR Senior Appointments   professorships@admin.ox.ac.uk 
  • Queries about visa holders, applications, or right to work
 Staff Immigration

  https://staffimmigration.admin.ox.ac.uk

  Contact the SIT Immigration Adviser for your division. Click here to view. 

If our online resources do not answer your query, please contact us using the options below.

  Monday - Friday, 08:30 - 17:00.

  hr.systems@admin.ox.ac.uk

Do not send system support requests to individual staff via Teams or email.

 

When you email us you will receive an automated response to confirm that we’ve logged your request. 

We aim to respond to emails within one working day. If your request is urgent, we encourage you to:

  • check our online resources whilst you wait; or
  • ask a colleague.

If you are able to resolve the issue at this stage, please contact us to cancel your original request. We are a small support team so your patience is appreciated. 

We reply to emails in priority order, so if you have already contacted us, please be assured that we’ll be in touch as soon as we can.

 

 

1:1 support sessions are aimed at both new and experienced system users.

You are encouraged to book a 1:1 (or team) session if you need help completing a particular system process (eg appointing), or have questions which are not covered on our website. 

To request a session, please send the following information to hris.training@admin.ox.ac.uk: 

  • Your availability (eg I don’t work Fridays) 
  • Your department (please include the names of your colleagues, if you require a team session) 
  • A brief summary of the support required 

Visit our A-Z for PeopleXD guidance 

Request an update to our guidance

If you spot something that needs updating, please contact the Training team.

Related links