Title | Description |
---|---|
Aim/overview |
To deliver a comprehensive workforce management solution within PeopleXD that enables the recording and management of:
NB: The leave, absence and timesheets pilot concluded in 2022, with five departments/units now managing leave and absence and/or timesheets via PeopleXD, as early adopters. |
Scope |
The project will:
|
Benefits |
|
Latest update |
The project team have engaged with departments to understand the impact of the new system features, and develop a comprehensive rollout plan based on these conversations. Leave and Absence and Timesheet functionality is being rolled out in ‘waves’ of ~25 departments at a time, from October 2024 onwards. HR administration leads are being contacted individually to confirm the rollout timeline for your department/area of responsibility. Please visit our dedicated webpage for the rollout details: https://hrsystems.admin.ox.ac.uk/preparing-for-the-workforce-management-... Additionally, work to fix and document existing and missing processes is ongoing, as well as identifying and progressing system enhancements. |
Timelines | Rollout, undertaken in waves, commenced in October 2024, with second wave rollout planned for Spring 2025. |
Contact(s) | workforcemanagement.project@it.ox.ac.uk |
HR Systems Programme projects
The funded projects listed below are being, or will be, delivered in collaboration with IT Services, and are governed by the HR Systems Steering Committee.
Projects underway
Title | Description |
---|---|
Aim/overview |
This project aims to support the strategic objectives to:
|
Scope |
The project will:
|
Benefits |
|
Latest update |
The project team are currently in the 'scoping' stage; defining high-level requirements, and undertaking initial engagement with stakeholders, and potential solution options. |
Timelines | The current phase aims to run from Michaelmas term 2022 - Hilary term 2024 |
Contact(s) | tbc |
Title | Description |
---|---|
Aim/overview |
This project aims to implement a new occupational health management system, Cority. This will support the strategic objectives to:
|
Scope |
The project will:
|
Benefits |
|
Latest update | The project is in the definition stage. A test environment has been implemented and UOHS requirements have been reviewed and ‘to-be’ processes are being drafted and reviewed. The business case and funding request for delivery are being prepared. |
Timelines | The definition stage is targeted to be complete in Trinity 2024, with delivery to take place in Michaelmas 2024. |
Contact(s) | Project Manager: Helen Harbour (helen.harbour@it.ox.ac.uk) Business Change Manager: Lindsey Hale (lindsey.hale@it.ox.ac.uk) |
Title | Description |
---|---|
Aim/overview |
To deliver a comprehensive solution within PeopleXD that enables the recording and management of:
|
Scope |
This Digital Transformation project supports our institutional commitments to the national Concordat to support the Career Development of Researchers by enabling CDRs and professional development time for researchers* in PeopleXD. The project will:
*The Charter only covers staff who are employed by the University. Researchers employed by colleges (eg Junior Research Fellows) should speak to their college about what is provided for them. For Oxford’s Concordat commitments, researchers are defined as individuals who:
|
Benefits |
|
Latest update |
The project team is in the process of engaging with departments to understand the impact of the new system features, and develop a comprehensive rollout plan based on these conversations. CDR and professional development functionality is being rolled out in ‘waves’ of departments, from November 2024 onwards. HR administration leads are being contacted individually to confirm the rollout timeline for your department/area of responsibility. Please visit our dedicated webpage for the rollout details: https://hrsystems.web.ox.ac.uk/preparing-for-my-development-rollout-in-peoplexd |
Timelines | The current delivery stage is planned to run from November 2024 until February 2025. Implementation will be undertaken in 'waves' throughout this period. |
Contacts | Business Change Manager: Sarah Willcox-Jones (sarah.willcox-jones@it.ox.ac.uk) |
Title
|
Description
|
---|---|
Aim/overview
|
This project aims to improve the people data availability for HR and other key staff groups, whilst enabling the right support for ensuring data accuracy.
This will support the following strategic aims:
|
Scope
|
This project will:
|
Benefits
|
|
Latest update
|
|
Timelines
|
Trinity 2023 - Hilary 2024
|
Contact(s)
|
Project Manager: Rachel Midgley (rachel.midgley@it.ox.ac.uk)
|
Whatfix is a ‘Self Help’ tool which provides interactive system instructions for PeopleXD, reducing the need to navigate away from PeopleXD to find relevant guidance. Following the team's analysis of HESA data quality issues, we have identified the top areas of PeopleXD and the associated user processes, where we will initially create Whatfix content. Content will be published following a staged approach based on system area and priority.
Title | Description |
---|---|
Aim/overview |
This project implemented a central management system for recording mandatory training, which is capable of:
This supports the strategic objectives to:
|
Benefits |
|
Latest update |
|
Timelines | Delivered: January 2024 |
Contact(s) | N/A |
Title | Description |
---|---|
Aim/overview |
|
Benefits |
|
Latest update | • The project closes in April following completion of final data logic changes and a user review of the remaining dashboard reports. • Supporting documentation, lessons learnt and guidance is being coordinated with the data governance and finance teams and ownership of SUPPORTING THE STRATEGIC PLAN supporting processes have been agreed. |
Timelines | Trinity Term 2023: Initiate project and secure funding. Initial scoping dicussions, understanding stakeholders, need and agree ownership and requirements. Michaelmas Term 2023: Delivery of prototype visualisations, lessons learnt and recommendations documentation. Hilary Term 2024: User Review Dashboards. Time extension to complete Financials Data Logic changes |
Contact | Project Manager: Chris Maidlow |
Details coming soon