Preparing for Workforce Management rollout in PeopleXD

To ensure a smooth transition, we have planned the rollout in three waves, each designed to gradually introduce the new features across the University. Following our engagement meetings, we categorised departments, units, faculties and administrative areas into the waves, based on their preparedness and current methods for recording leave. This included considering whether they are tied into other contracts and factors that may add complexity, such as unique leave requirements, approvals processes or specific contractual terms for certain staff groups.

• Wave 1 - The first wave is scheduled to go live with the Leave and Absence functionality only on 1 October 2024. This initial phase will cover [X] departments. Key activities during Wave 1 include......
• Wave 2 - The second wave is scheduled for January/February 2025.....
• Wave 3 - The third wave is scheduled to commence later in 2025.....

To help you keep track of important dates and milestones, we have created a visual timeline. This outlines key activities and deadlines for each wave, making it easy to understand the rollout plans at a glance.

Outlines planned training and briefing sessions and also link to existing guidance for those going live.

To help departments keep on track we have developed some checklists:

• Before the rollout: Tasks HR staff need to complete before the rollout begins.
• During the rollout: Key activities and checkpoints during each wave.
• After the rollout: Follow-up tasks and ongoing support.

FAQs related to the rollout only!