New starter process
Step 1: Applicant accepts offer and start date is agreed
Step 2: HR record offer in Recruitment
Step 3: HR create & commence staff record in People Management (2-3 weeks before start date)
Step 4: HR/Admin request University Card, providing PeopleXD personnel no. for integration of Single Sign-On (SSO) into PeopleXD
Step 5: HR Self-Service account created once SSO is in PeopleXD
Step 6: New starter receives HR Self-Service Welcome email > Proceeds to complete personal details (by Supplementary Payroll deadline*)
Step 7: Some data auto-flows into PeopleXD staff record
Step 8: Items like the highest academic qualification are extracted by HR via a designated report
Step 9: HR enter extracted data into People Management to ensure record completeness**
Exceptions
For mid-month starters (especially after the 10th) & direct appointments, send a shortened new starter form:
- To ensure pay-related details (eg bank details) are provided by Supplementary Payroll deadline.
- New starters can complete Onboarding tasks without rushing for payroll deadlines.
If some staff won't access HR Self-Service due to exceptional circumstances, send them the full new starter form, for HR to input this data into PeopleXD.
