People management common queries

To check that the correct bank details have been entered, please run the PERDEP20 report to cross reference against your data collection form (or other).

When a scaled allowance is entered in the Portal, the description within the ‘Allowance Type’ field will auto-populate with ‘Clinical APA Allowance’, instead of ‘Scaled’. Please be assured that the correct allowance type has been selected and will be paid accordingly. This is purely a display issue and does not affect the correct processing of the allowance. Please continue to add the allowance, ignoring its description.

In this instance, the system is displaying how allowances are calculated rather than the description itself. You can verify this when back on the Allowances screen, where within the Value column you will see the relevant scaled description.  

allowance apa display issue

command centre number count

The number count on the Command Centre should be ignored. This looks at active staff only, who have ever held an appointment in your department. This is misleading for the way we work at the University (devolved organisation). 

NB Salaries/allowances awaiting approval for rehires (whose records remain dormant) will not show up in the count under Salary Approvals. Please always click 'VIEW' on Salary Approvals to see an accurate list of items awaiting your approval.

When the new RTW UDF was set up in July 2021 it was agreed to only migrate RTW details of active records for the following policy reasons:

  • When rehiring List A casuals, departments can rely on a previous check held by the department - but only if they still hold the original RTW. Departments need to hold the physical records (which should be deleted after the employment ended plus two years).
  • If a RTW is held by another department, users are required to obtain copies.
  • When rehiring List A employees, departments should make a new RTW check.

If there is a need to access details for a previous record, please contact the Staff Immigration Team.

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