| Date from |
Enter the date the appointment was approved by the Head of Department. (Section 7 - Form OA1) |
| Date to |
Leave blank. Entering a date into this field will mean that the UDF screen won’t be returned in reports. |
| Academic year |
Select the academic year in which the outside appointment will take place. A new record must be set up for each year the outside appointment applies, eg where an outside appointment runs from 1 June to 31 December, two records must be set up. Ensure the appointment request number (field: ‘Appt Request No’) remains the same. |
| Conflict of Interest |
Select ‘Y’ or ‘N’ according to the answer (Section 6i – Form OA1) |
| Appt Request No |
Select a number in sequence for each outside appointment held by the individual. The first appointment = 01, the second = 02 and so on. A new record must be created for each separate or new outside appointment.
Academic staff only: Select NIL at the end of the current academic year for academic staff who did not hold any outside appointments in this academic year. (See: Form OA2). Do not enter any other information. |
| External Org Name |
Enter the name of the organisation with which the outside appointment is held, including the city. |
| Location |
Enter the name of the country the external organisation is based in. |
| Nature of Appt |
Select the relevant type from the list. (Section 2 - Form OA1)
If there is no match OR multiple appointment types have been approved on the OA1 form, select Other. |
| Financial interest? |
If relevant, record details of any financial interest or shareholdings in this external organisation held by the employee. (Section 3 - Form OA1) |
| Period of Appt |
Record the expected start and end dates of the outside appointment, eg
‘01/07/2016 – 30/09/2016. (Section 4 – Form OA1) |
| No of Days Committed |
Select the number of days that will be committed to in this academic year (Section 4 – Form OA1).
A new record must be created in cases where the appointment overlaps two academic years. The number of days recorded must reflect the actual number of days committed/worked within the academic year chosen
above. If the outside appointment spans more than 12 months, a new entry must be created, to record the extra days beyond this period.
|
| Est. Total Payment |
If relevant, and if known, select the estimated total payment band for the appointment. (Appendix A (a) - Form OA1) |
| Business Type |
Select the business type. (Appendix A (b) - Form OA1) If not known, leave blank. |
| Declaring and safeguarding IP |
This is a statement that any IP or Know which may be introduced to external organisations including spin-outs, and the funding which may have contributed to it, has been declared and that the proposed arrangement will safeguard University rights in intellectual property.
Select ‘Y’ or ‘N’ as noted (Section 6v – Form OA1). |
