Time Management reports

Important reminder about Time Management reports

These reports will only provide details of staff with substantive appointments within your department (or those you have been granted system access to).

 

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Summary description 

This report shows the timesheets that have been submitted for your department, and their approval status (eg submitted, approved or rejected).

Why run this report? 

This report enables you to identify any timesheets that need attention before the casual payroll deadline, and the relevant Work Group Manager to contact.

When should you run this report? 

Run this report regularly in the lead up to each casual payroll deadline.

Hints & tips 

*It is advisable to enter a start date at least three months prior to today's date. This ensures that hours submitted late are included in the report.

Available filters 
Filter Mandatory? Notes 
NB Remember to untick ‘<All [filter label]>’ selection when narrowing down the options within a filter – see the HR Reporting How-to Guide.
Timesheet dates from Y *This refers to when the hours were worked, not the date they were submitted.
Timesheet dates to Y

*This refers to when the hours were worked, not the date they were submitted. 

We advise entering the last day of the current payroll month, to ensure that all hours are captured in the report.

Approval status N

There are two statuses; approved and unapproved.

'Unapproved' will include timesheets that have been saved by the staff member, but not submitted. This allows HR staff to follow up with individuals, where needed. 

Department code N If you have access to more than one department and you wish to report on only one of those departments, select the relevant department code. Multiple values can be selected.
Department N

As above, select the department name if required.

Personnel number N Enter specific personnel number or leave blank for 'all' records.

Summary description 

These reports identify annual leave balances, including a separate paginated report for casual workers.

Why run these reports? 

Use these to monitor leave throughout the leave year. 

When should you run these reports?

It is recommended that these reports are run regularly throughout the leave year.

Available filters 

The table below lists all filters available across the paginated reports.

Filter Mandatory? Notes
NB Remember to untick ‘<All [filter label]>’ selection when narrowing down the options within a filter – see the HR Reporting How-to Guide.
Department code N

If you have access to more than one department, but wish to report on only one of those departments, select the relevant department code. Multiple values can be selected.

Department N As above, select a specific department name, if required.

Personnel number

N Enter a specific personnel number or leave blank for 'all' records.

Surname

N

Enter a specific surname or leave blank for 'all' records.

Leave start dates from

Y Enter dates for the timeframe you are interested in.

Leave start dates to

Y As above.
Leave request status N Includes filters for; Approved, Cancelled, Rejected and Unprocessed.
Details of paginated reports within the TIMDEP02 folder
Report Notes

Leave entitlement
 

Details all individuals' leave entitlement for University staff (except for casual and variable hours staff). Includes leave carried forward, time booked, time taken and current leave balance.

Leave entitlement - Casuals only

Details all individuals' leave entitlement for casual and variable hours staff (leave carried forward, time booked, time taken and current leave balance).
Leave balance history - per employee Shows all leave balances for a single employee record.
This report is designed to return data for one employee at a time, and can be used to review an employee’s remaining balance for the previous year, in order to check any carried forward leave. 
Leave request statuses Shows what leave has been requested within a defined time period for all staff. Users can filter on different statuses depending on the reason for running the report.

 

Summary description 

This report provides details of all sickness absences recorded in HR Self-Service, including the dates absent and reasons for sickness.

Why run this report? 

This report enables you to monitor sickness absences for your department and escalate any concerns to Occupational Health.

When should you run this report? 

Run regularly to ensure that your department is following University policy and statutory/legal requirements.

Available filters

Filter Mandatory? Notes
NB Remember to untick ‘<All [filter label]>’ selection when narrowing down the options within a filter – see the HR Reporting How-to Guide.
Department code N

If you have access to more than one department, but wish to report on only one, select the relevant department code. Multiple values can be selected. 

Department N As above, select the department name, if required.
Absence reason N Select from a list of sickness reason codes.

Absence work related?

Y

Select Yes/No

Personnel number

N

Enter specific personnel number or leave blank for 'all' records.

Surname N Enter specific surname or leave blank for 'all' records.