Payroll cycle and deadlines

This page provides information about the monthly payroll cycle, including the monthly key payroll dates for People Management users.

This diagram represents a typical payroll period

Where you would like a staff request to be approved/appointment to be set-up prior to a payroll deadline, please plan this accordingly with a consideration given to the month's main payroll deadline and the Reward team's turnaround times for the different types of staff requests.

The casual deadline is normally on the 5th of the month, unless this falls on a weekend, in which case it will either be the working day immediately prior (eg Friday), or after the weekend (eg Monday). For the actual dates for this calendar year, visit the Payroll Deadline Dates webpage.

The main payroll deadline is normally on the 9th of the month, unless this falls on a weekend, in which case it will either be the working day immediately prior (eg Friday), or after the weekend (eg Monday). In April and December earlier payroll deadline dates apply, to account for the holiday closures, and a shorter working month. For the actual deadline dates for this calendar year, visit the Payroll Deadline Dates webpage.

All changes which require payroll action/approval must be entered and approved by the department by the payroll deadline, in order to be included in that month's payroll run.

Late submissions should only be processed with prior agreement from the Payroll team, and requests for this must be of exceptional nature.

This deviation from the standard process creates extra workload for Payroll and HR Systems teams, affecting efficiency and support offered to you. Hence, we kindly request that you submit all necessary updates before the payroll deadlines. 

If you anticipate challenges in meeting the deadline or require assistance, contact the payroll team in advance to explore options. Your proactive communication helps us address issues promptly.

 

The supplementary payroll deadline is normally on the 20th of the month. This may vary slightly month on month, with December being notably earlier to account for the earlier pay date/holiday closures. For the actual deadline dates for this calendar year, visit the Payroll Deadline Dates webpage.

‘No-user input’ days refer to a period of normally two to four days when personnel changes must not be processed in PeopleXD. This is to allow Payroll to process all pay items entered into PeopleXD within the payroll inputting period that has just passed. This is normally around the 21st and 22nd of the month (plus two days if over a weekend).

To view the pay dates for this calendar year, visit Pay dates webpage.

Salaries are paid monthly, in arrears, at 1/12th of annual salary for each calendar month. Staff are paid on the penultimate working day of the month, directly into their bank account. Example: on Thursday 28 January 2021 University staff got paid for the full month of January (ie from 1st to 31st). 

Before main payroll deadline: requires payroll action  Before supplementary payroll deadline
New starters/ new appointments/ transfers Personal data changes, eg name, address, bank
Contract extensions requiring a new staff request Changing job title/location
All allowances /payments (paper form) or additional increment(s) Funding/cost allocation changes, eg percentage changes and cost coding changes
Amending multiplier, eg change of hours, sick leave - half or no pay etc Contract extensions - not requiring a new post
Maternity leave pay changes Ending allowances
Unpaid leave Maternity leave start
  New starter to complete Onboarding checklist

 

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