Identify the type of access and training you need

Refer to the tables below to identify the HR systems access and training you need

Your access is determined by the system roles assigned to you. Most roles have compulsory and/or recommended training, which is designed to support you in using the system.

Training for all users

The following training applies to all users:

Staff Request

I NEED TO... PEOPLEXD ROLE TRAINING
Create Staff Requests
(the starting point for recruiting and setting up new employee appointments)		 Staff Request Creator How-To: Create and approve staff requests
Approve Staff Requests Staff Request Approver How-To: Create and approve staff requests

Recruitment

I NEED TO... PEOPLEXD ROLE TRAINING

View vacancy and applicant information on a read-only basis

 Recruitment Administrator - Read Only
 

Recruitment navigation eLearner

Manage the recruitment lifecycle; from creating job adverts to appointing the successful applicant

 Recruitment Administrator

Compulsory for access:
All Recruitment eLearners and workshop

Departments using HR Systems Data Service 

If you are joining a department that uses the HR Systems Data Service, please see the table below.

I NEED TO... PEOPLEXD ROLE TRAINING

Create and/or approve Staff Requests (the starting point for recruiting and setting up new employee appointments)

Manage the recruitment lifecycle; from creating job adverts to appointing the successful applicant

 HRIS Data Service User

Please refer to the training listed for Staff Request Creator, Staff Request Approver and Personnel Read Only.
View employee information and job details on a read-only basis Personnel Administrator - Read Only People Management Navigation eLearner

People Management

I NEED TO... PEOPLEXD ROLE TRAINING

View employee information and job details on a read-only basis

 Personnel Administrator - Read Only People Management Navigation eLearner

Manage new starters and leavers

Record employee changes (eg hours/contract type/address)

 Personnel Administrator Compulsory for access:
All People Management eLearners and workshop

Approve pay for employees

 Pay Approver 

How-To: Approve / reject salaries and allowances 

People Management Navigation eLearner

Administer casual worker and casual teacher person and appointment records

 Casuals Administrator Administering Casual Worker Records in PeopleXD - contact us to discuss requirements

Reporting

All system users automatically gain access to HR Reporting, to extract data from the system. If you do not require any of the system roles listed, you can apply for Reporting Only access. 

I NEED TO... PEOPLEXD ROLE TRAINING

Run reports on some or all of the following: applicants, recruitment campaigns, staff data and historic payroll costing*.

* Find out how to access current pay and costing reports here.

 Reporting Only

Running HR reports