Assign Pay Code Access Group

For all staff a pay code access group must be recorded for all new appointments, eg, new starter, new additional appointment, promotion, regrade etc.

For employees:

A pay group access group must be recorded for all employee records to enable the individual to request annual leave and for work group managers/ HR to be able to record absence.  The pay code access group which is selected will determine what types of leave and absence can be requested/ recorded on the staff record.  

For casuals:

A pay group access group must be recorded for casual records including examiners.  The pay code access group which is selected must describe the individual's role, eg demonstrating, along with whether their role is under General Ledger or Project.

The casual worker will be able to submit timesheet claims for:

• Hours worked against the relevant pay code
• Holiday hours against the related holiday code¹

Their managers will be able to record time against these same codes on the employee’s behalf.

¹ For example, if the Casual Labourer - General Ledger group is assigned, the worker will be able to record time against the Casual Labourer - General Ledger pay code and the Holiday pay – General Ledger pay code.

Navigation path: People Management > Employees > View > Employee Search > (Locate individual) > View.

1. Select the correct appointment from the appointment drop-down selection at the top of the staff record.
2. Select the Pay Code Access Groups tab.
3. Click Add.
4. Select the correct Pay Code Grouping, based on the grade descriptions below:

5. Select Appointment at Assignment Level.
6. Click Save. 

Navigation path: People Management > Employees > View > Employee Search > (Locate individual) > View.

1. Select the correct appointment from the appointment drop-down selection at the top of the staff record.
2. Select the Pay Code Access Groups tab.
3. Click Add.
4. Select the correct Pay Code Grouping, based on the type of work they have been engaged to carry out.  If the work is being charged to a project code, ensure you select the ‘Project’ version.
5. Select Appointment at Assignment Level.
6. Click Save. 

Guidance coming soon! 

Variable hours staff will benefit from this functionality in later waves of the roll out of Workforce Management.