How-to guide: Onboarding - Extract completed new starter data

3. Extract completed new starter data

You will need to extract some of the completed data for inputting into People Management (read the 'Overview' for details), to ensure staff record completeness, and identify any incomplete checklists.

To do this, run the 'Completed checklist items' report at least three working days before the supplementary Payroll deadline, to identify all the completed tasks/data that need to be entered into People Management manually. This report will also act as a "sense check" for any outstanding data items, ie if you're expecting ten new starters' details, but only five have been returned, you will know that there are new starters who may need to be chased. Where the numbers are significant and you need to identify the individuals to chase, run the 'incomplete data' report.

The multi-tab Completed checklist items report:

  • provides details of completed checklist items that the departments need to update on the staff record; and
  • includes parameters to filter by department, appointment start date, employee number and checklist completion date.

Each tab represents the different 'Task' completed within Onboarding. This report does not include completed data that is auto-populated into the People Management staff record.

Navigation path:

Employee Dashboard > Insight

 

  1. Click All Reports

  1. Find 'Completed checklist items' report.

  1. Click on the three dots at the end of a row and choose View.

  1. Click REFRESH DATA 
  2. Enter the Prompts, as required (these are optional):

  1. Click OK
  2. Repeat for each tab.

Please note: The prompts may not always appear in the same order so must be checked carefully on each tab.

Completion Date From – tasks completed on or after the date entered, based on the date the task was completed

Appointment date FROM and

Appointment date TO – allow you to report on completed checklist items from or to a specified date or within a specified date range, based on the appointment start date

 

   
  1. Go to ACTIONS at the top of the screen and select Export Data

 

 

  1. One of the pop-ups below will appear. Leave the default Excel (recommended) or choose CSV then click OK. Leave all other settings as they appear.

          

 

Note: The text option does not export the results in a useable format and the reports are not formatted for printing so do not choose these options.

  1. Export all tabs/data from the report

For ease of data completion, export all tabs. Before doing so, you must REFRESH each tab before exporting the data.

Toggle Export All Tabs to ON

 

  1. When prompted, save the output in a secure location.

 

NB After reports have been run for the first time they will appear in the ‘My Recent Reports’ screen.

The below extracted data items will need to be entered manually by the HR administrator into the person's record in People Management, following the guidance linked below: