Apprenticeships

This document notes the differences for setting up and managing apprentices in PeopleXD

Guide contents

  1. Staff request
  2. Vacancy 
  3. Appointment
  4. Apprenticeship Details UDF 
  5. During Apprenticeship
  6. End of an Apprenticeship
 

This guidance notes the differences for setting up and managing apprentices in PeopleXD and should be read in conjunction with the relevant guides mentioned throughout. 

Note * Apprenticeship appointment records must only be set-up for new entrants (ie those on grade Apprentice 01A). For existing staff who take on an Apprenticeship, whilst retaining their substantive job at the University, please ensure that only a UDF record has been created. For further guidance, please contact apprenticeships@admin.ox.ac.uk. 
 

Only raise a staff request for ‘new entrants’ (ie those who will be joining the University as an apprentice on an Apprentice Grade). Do not raise a staff request for existing staff who take on an Apprenticeship.

Follow the Create and approve Staff Requests guide, noting the following differences:

Wizard step 2: Contract Details

Field Instruction
Wizard step 2: Contract Details
Pay Scale* Select APPRENTICE GRADE.
Wizard step 3: Job Details
Job Title*     Select APPRENTICE.
Wizard step 4: Vacancy Details
Vacancy Type*     Select Apprenticeship

Follow the Prepare a vacancy for advertising how-to guide, noting the differences below:

Additional questions: Additional questions may need to be added to an Apprenticeship application form. Please do not attempt to add these, without contacting the Apprenticeships Team first. 

Advert publication: Once live on the website, share the vacancy link with both, the Apprenticeships Team (apprenticeships@admin.ox.ac.uk) and the training provider. Once the vacancy has been authorised you must not make any amendments to it. You MUST contact the Apprenticeships Team if changes are required after the initial vacancy authorisation. 

Follow the relevant Appointing guidance #add link#

Contract Information
Job Title*: Select APPRENTICE

Salary Information
Point on Scale: Select as appropriate; normally this will be POINT 1 for a new entrant.

User guides

>Navigation, Whatfix, reporting and other

>Recruitment

>New appointments

>During employment

>Ending appointments

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