Record interview panel members

This guide covers how to record your shortlisting/ selection/ interview panel members within Recruitment

Contents

  1. Add interview panel members
  2. Manage panel member details
  3. Next steps

1. Panel members

Note:The Interview Panel relates to the ‘Selection Panel’ that will be involved in the recruitment process.  This does not necessarily mean that all members will take part in the actual interview(s). The Interview Panel can be entered before the vacancy is authorised. For advice, and links to recommended training for panel members, visit Planning a recruitment on the HR Support website.

Key reminders

  1. After clicking SAVE/COMPLETE, wait for the green success message and dark green line to fill before proceeding. 
  2. Ellipses (…) represent additional options, usually at the end of a row.

 

Navigation path: Employee Dashboard > Recruitment > Vacancies > Search for your vacancy > Actions > Edit Vacancy 

Note: The ACTIONS button on this screen, Generate Letter and Generate Email are not in use.

  1. Click INTERVIEW PANEL from the left-side menu to reveal further menu options.
  2. Select Interview Panel.
  3. Click the ACTIONS button top right corner.
  4. Select Add Interviewer.
  5. Enter the details of the first panel member into the fields displayed:
Field name Instruction
Interviewer Type Select from the drop down list the interviewer type relevant for that panel member:
  • Chair – leads the recruitment and responsible for recruiting the best candidate in a fair and transparent way. 
  • External – eg a contractor, someone who is not a University employee. 
    • Internal – University employee.
    • Observer – has no involvement or say in the interview process (eg observing for work experience).
Employee Only complete this field if the interviewer is internal. Using the drop down you can search and select the employee. Search using name or personnel number. 
Selecting an employee will populate the following fields:
  • Title
  • Forename*
  • Surname*
  • Legal Sex*
  • Email*
  • Address Type*
Title      Select from the drop-down the individual’s title.
Forename     Free text box, enter the individual’s name, make sure it is spelt correctly.

 

  1. Click SAVE.
  2. Repeat steps 3 to 6 until all panel members and others associated with the interview process have been added.
     

Navigation path: Employee Dashboard > Recruitment > Vacancies > Search for your vacancy > Actions > Edit Vacancy > Interview Panel

  1. Select Interview Panel under the heading INTERVIEW PANEL from the left-side menu.
  2. Search the row for the panel member whose details you wish to view.
  3. Click on the ellipsis (three dots) at the end of that member’s row.
  4. Select Interviewer Details.
  5. The Interviewer Details screen will open, detailing the contact information for the panel member. 

Note* To edit incorrect or out of date details, the record will need to be deleted and added again. Any changes made here and saved will result in the following error:

To remove a panel member, follow the steps below:

  1. Search the row for the panel member’s details you wish to view.
  2. Click on the ellipsis (three dots) at the end of that member’s row.
  3. Select Delete.
  4. A message will appear to confirm you wish to delete the panel member. Select Yes.

  1. Once all panel members are added you should ensure all the relevant Vacancy Events have been selected and recorded on the system: 
  • Selection panel members EO briefed. 
  • Selection panel training confirmed.

Follow the Manage Recruitment statuses and events guide for instructions on how to update vacancy events.

  1. Create interview schedules and manage interview times
  2. Set up online shortlisting (participating departments only)
  3. Create a shortlisting pack or review applications

User guides

>System navigation, reporting and other

>Recruitment

>New appointments

>During employment

>Ending appointments

 

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