Navigation Path: Recruitment > Vacancies > Search for your vacancy > Actions > Edit Vacancy
- Vacancy Details will open, select Events from the left-hand menu.
- Select Vacancy Events.
- To update an event as complete, click DETAILS at the end of the row. A small window will open.
- Either use the calendar to select the date the event was completed or type the date into the Date field (DD-MM-YY).
- Where the event description indicates that a Y/N answer is required, place a ‘Y’ or ‘N’ into the Comments field.
- Click OK. A green success message will appear - wait for the dark green line to fill.
Vacancy events with a ~ prefix
The vacancy event types which begin with ~ (eg ~Vacancy Advertised – Y/N) MUST be completed before a vacancy is closed, for Equality and Diversity to be run. Further information about vacancy events can be found in the supporting document Recruitment Statuses and Events diagram.
'No' responses
For ‘no’ responses, complete the related ‘Reason’ event with a brief explanation of why the answer was no. eg:
• the event is ‘~VACANCY ADVERTISED – Y/N’
• the vacancy was not advertised so ‘N’ is recorded in the comments when the event is completed.
• the event ‘~VACANCY NOT ADVERTISED – REASON’ needs to also be completed and the explanation as to why the vacancy was not advertised is added to the comments.
For yes responses, the related ‘... – REASON’ event can be left blank.
