Appointing guide for new and existing staff (online applicants)

5. Commence new appointment

The final PeopleXD appointing step is to ‘commence’ the appointment, which can be set to a future date. We recommend doing this immediately after completing the appointing wizard. This also ensures timely creation of the HR Self-Service account once the SSO and email address are created and fed through to PeopleXD (see 'Next steps' below).

Navigation path: People Management > Command Centre

1. Click VIEW next to 'Employees' to load Employee details.
3. Search for staff record by name or personnel no, or add a filter.

Note: If you can't find the person, change the search option from Active to Dormant and Active, and search again.

4. Click VIEW at the end of the individual’s row to open Employee Record.
5. Click on Contracts from the staff record menu.
6. Click the drop-down next to their job title to view their contracts. They may have multiple active appointments in your department(s).
8. Click to select the appointment you wish to commence.
9. Click COMMENCE in the bottom right.
10. Enter the commencement date using the calendar icon; either select or type the date.

Note: If the actual start date is later than the ‘appointed’ date, enter the revised date. The effective date will update automatically. If the actual start date is earlier than the ‘appointed’ date, contact HR Systems Support to amend the date before proceeding.

11. Click OK.

  1. Proceed to record cost allocations, source of funds and/or add an allowance.
  2. If not produced yet, ensure to produce and issue the employment contract - see 'Generating documents through PeopleXD'.

Raise a new University Card request

Ensure the University Card link is sent to the new starter. This is essential for setting up their Single Sign-On account, needed for the creation of HR Self-Service accounts. This enables new starters to complete their new starter details via 'Onboarding'.