Appointing guide for new and existing staff (online applicants)

Navigation path: Employee Dashboard > People Management

1. Click VIEW next to Applicants in Command Centre.
2. Search for your successful applicant by name > click row to highlight.
3. Check the Vacancy ID is correct.
4. Is the Personnel No. populated?
   
   1. No > perform Duplicate Employee Check
   2. Yes > Review Action column and follow guidance below:

ii.a Action column = Rehire > click APPLY and follow: Rehire ex-staff member OR

ii.b Action column = New appointment > click APPLY and follow: New appointment for existing staff

1. Click APPLY (ensuring applicant row is highlighted), to open 'Duplicate Employee Check' screen.
2. Conduct a thorough search by first name, surname or NI number (if available). Ensure you are searching using full legal names, as shortened versions may have been provided, eg Kate vs Katherine etc. Repeat the search using different criteria to ensure no existing record exists. To be fully certain, cross-check the CV for any prior University employment.
3. Existing record found?
   
   1. No > Follow CREATE NEW EMPLOYEE steps.
   2. Yes > Review the Action column and follow guidance below:

ii.a Action column = Transfer > Exit process and follow: New appointment for existing staff OR

ii.b Action column = New contract > Click NEXT and follow: New appointment for existing staff OR

ii.c Action column = Rehire > Click NEXT and follow: Rehire ex-staff member